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Advancement Manager


Full Job Description


The Friends of Clermont is seeking a candidate who loves history and has a passion for connecting people to our area’s valuable historic resources, and in our case, the Clermont State Historic Site. The ideal candidate will be an excellent communicator and collaborator who is organized and able to prioritize competing tasks to achieve our organization’s fundraising goals through all levels of engagement.

This role is our only dedicated fundraising position, which means the Advancement Manager will be responsible for both high-level planning and administering annual fundraising tasks. The Development Manager will report to, and work closely with, the Executive Director and Board of Trustees, both of which actively participate in our fundraising and engagement initiatives. This also includes some work in our teaching garden as part of our Harvesting History program.

As the Friends of Clermont’s lead fundraiser, this position must also contribute, integrate, and hold themselves accountable to community-centric fundraising principles and our values of diversity, equity, inclusion, and anti-racism.

We view this role as a connector between our supporters, donors, volunteers, and the Friends of Clermont as well as our partners at Clermont State Historic Site. You will join a small but efficient team of colleagues and trustees who support each other and collaborate frequently. We are continuously refining our systems and processes and will actively seek your input on how we can improve and grow our organization.

Primary responsibilities

Fundraising – Individual & Corporate Giving (30%)

  • Manage and grow the organization’s giving program by connecting people and businesses to Clermont, the oldest surviving estate in the Hudson Valley. Identify strategies to increase giving, as well as retain and recognize current donors.

  • Coordinate the Friends of Clermont’s direct mail program, including writing solicitation letters, preparing targeted mailing lists from our database, and coordinating with outside vendors and/or designers.

  • Work with the executive director to learn and manage donation processing, database maintenance, and internal donation reporting.

  • Implement a meaningful donor recognition program through thank you letters, newsletters, events, and permanent recognition for legacy gifts.

  • Assist the executive director and board in annual budgeting and financial modeling of program growth and budgetary impacts.

  • Work with the executive director and board to plan and executive a variety of successful fundraising events and activities.

Program Management (20%)

  • Partner with the State’s garden educator in all aspects of our Harvesting History program for children and adults, including creating program activities and workshops, participating in School Partners in Gardening meetings, implementing programs and workshops, garden work (including planting, growing, harvesting, weeding, and other maintenance, collaborating with program partners, and other duties as assigned.

  • Recruit and manage volunteers to help with Harvesting History and other Friends of Clermont events and initiatives.

  • Manage program offerings, including concerts and workshops.

  • Manage ticketing for all Friends of Clermont programs.


Grants Management – Private and Public (25%)

  • Assist the executive director with the preparation of public and private grant applications.

  • Work with the executive director to manage a calendar of funding proposals and grant submission deadlines. Maintain detailed records of proposal submissions, stewardship, and reporting activities.

  • Identify potential new corporate, foundations, and government funders.

  • Work with the executive director to prepare, review, and approve necessary reports and reimbursement requests with respect to activities for grants.

Communications & marketing (25%)

  • Draft print and electronic communications including our e-blasts, donor communications, solicitation letters, and media outreach.

  • Manage and update web content, including writing regular blog posts that highlight the Friends of Clermont’s programs and initiatives.

  • Prepare marketing, solicitation, and advertising materials. When necessary, manage relationships with third-party design firms, printers, and vendors to produce materials.

  • Assist in creating and posting engaging content to social media channels regularly and manage social media interaction, in collaboration with the executive director and Clermont State Historic Site.

  • Coordinate with the executive director to implement a public relations strategy, including preparing and distributing press releases, maintaining a current media contact list, and coordinating press events.

  • Monitor media coverage, maintain press archives, and develop strategies to leverage positive media stories.



  • Associates degree or four (4) years of relevant experience may be substituted for an Associates degree.

  • Successful nonprofit development/fundraising experience is required.

  • Excellent communication and writing skills: ability to articulate Friends of Clermont’s mission, goals, and opportunities persuasively to various audiences.

  • Strong strategic, analytical, project management, and multi-tasking skills: demonstrated ability to take primary responsibility for a diverse number of projects and to manage and complete them in a timely manner with attention to detail.

  • Exemplary interpersonal skills: ability to collaborate effectively and increase inclusiveness.

  • Proficiency with standard Microsoft Office Suite and familiarity with internet applications.


Compensation and additional information


Salary range: $60,000 - $70,000

Full-time, non-exempt hourly position, with occasional evenings and weekends as needed for key events.

The Friends of Clermont salary ranges are designed to be competitive with room for professional and financial growth. Individual compensation is based on several factors unique to each candidate, such as work experience, qualifications, and skills.

The Friends of Clermont offers a comprehensive benefits package that includes health care coverage, a generous paid time off allowance, a flexible work environment, and much more.


As an Equal Opportunity / Affirmative Action Employer, Friends of Clermont will not discriminate in its employment practices on the basis of race, color, creed, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, transgender status, age, national origin, marital status, citizenship, disability, criminal record, genetic information, predisposition or carrier status, status with respect to receiving public assistance, domestic violence victim status, protected veterans status, or any other characteristics protected under applicable law. To that end, all qualified applicants will receive consideration for employment without regard to any such protected status.

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Interested in this position? 

Apply today

Send your resume and cover letter for consideration. We look forward to hearing from you!

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